OF PREVENTING DATA LOSS
loss itself can come in a variety of forms. A virus
can infect your network deleting documents throughout
the company. An employee might maliciously delete
sensitive documents. An important document might be
accidentally overwritten by using the same filename.
An electrical outage might cause your server to crash
and damage the hard drive storing all company data.
The company database might become corrupted. There
are a very wide variety of potential technical disasters
just waiting to happen.
the networking world, it is a known fact that not
all companies adequately protect themselves from data
loss. According to data loss statistics from Info
Security News Magazine:
93 percent of companies without a recovery plan
go out of business within five years of a loss disaster.
percent of those businesses who do not recover their
data within 10 business days never fully recover.
business functions cannot continue for more than
4.8 days without a data recovery process.
HOW DO YOU
PREVENT DATA LOSS?
adequately protect your business from data loss, it
is important to:
1. Store all Documents such as Word and Excel on the
frequently find that companies are not storing all
of their documents on the server. In fact, most documents
are oftentimes being stored on the hard drives of
staff members’ computers. In this configuration, if
a computer hard drive failed then the data stored
on that hard drive may be lost. By storing all documents
on the server and backing them up, you will insure
that all staff documents such as Word and Excel can
Store all Mail and Contacts on the server.
frequently find that internet mail and company contacts
using Microsoft Outlook or Outlook Express is being
stored on the hard drives of staff members’ computers.
As with the previous step, if a computer hard drive
were to fail then the mail being stored on that hard
drive may be lost. By using a mail server such as
Microsoft Exchange Server, all mail and contacts are
stored on the server.
a Daily Backup Job.
all of your data being stored on the server rather
than on the hard drive of staff members’ computers,
your server should then be automatically backed up
on a daily basis.
Use backup software that adequately addresses the
backup requirements of your data.
you are using Microsoft Exchange Server or Microsoft
SQL Server, it is important that your backup software
be using the appropriate Backup Agent. Without the
appropriate agent, your backup software will be unable
to backup this data.
sure all staff log off the network each night.
all staff do not log off the network at night, it
is possible that they may be leaving files open. Although
they may have closed an application such as Word or
Excel, Windows may in fact be keeping the file open
in the background. With the file open, this file will
be skipped in the backup process without an Open File
Backup Agent. An Open File Backup Agent is an optional
agent for your backup software.
Review your Backup Logs.
is important to review your backup logs on a routine
basis. Your backup logs provide you with important
information regarding the backup process. Sometimes
your backup media fails. Sometimes open files are
being skipped. Sometimes your backup job has not been
configured to backup newly created directories.
A COMPLETE BACKUP RECOVERY PROCESS
you require assistance in implementing a complete
backup recovery process, we would be very happy to
assist you. Please feel free to give us a call at
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